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Verified
NYSLA
NJ CCC
Step-By-Step Instructions
Reminders and COD notices are sent daily to customers to inform and notify of any outstanding balances
Statements are run the first of every month to customers
Unpaid NY and NJ sales must be posted by License with the State Liquor Authority
We are required to follow the state laws. This is not optional.
We must post the delinquency on the Notification Date.
Post according to the SLA Guidelines. NYSLA has a cyclical calendar posted to the website. NJCCC requires the delinquency to be posted 8 days after the due date, no later.
Do not remove the delinquency because the customer states they had an extra day. Follow the state law as it is written.
If there is a payment discrepancy, you are to resolve it the day the payment is received in advance of the posting date.
The NY SLA credit calendar attached shows the delivery date -> the final payment date-> and the Notification date which is the date we are to post the NYS delinquency.
The Credit Team is responsible for notifying every customer in advance before the posting date.
Work as a team to complete the COD list every day.
Start in advance of the posting date to give the customers time to make the payment.
T Edward is required to notify the customer before posting. (If you cannot get in touch with the customer call the sales rep)
Instructions
Include step-by-step instructions here.
- NY & NJ Retailers purchasing liquor or wine on credit have 30 days to pay the bill
- If payment is not received from a retailer *(Customer) by the “notification date”, wholesaler (T Edward Wines) is responsible for reporting the retailer as delinquent by the notification date according to the NY liquor and wine credit calendar or on the 8th day according to the NJCCC
- Wholesaler (T Edward Wines) is responsible and required to notify the retailer on or before the notification date
- The C.O.D. list on the Online Delinquency Management System and the NJ CCC is a list of retailers who are delinquent in payment
- Delinquency Reporting is NOT optional
- Licensed Manufacturers or Wholesalers CANNOT extend credit to any retailer on the C.O.D. List.
- Prior to delivering product to a retailer, the Wholesaler (T Edward Wines) is responsible for checking the retailers delinquent status in the Online Delinquency Management System or the NJ CCC
- Retailers on the COD list can only be sold on a C.O.D. (cash on delivery basis)
- Do NOT keep shipping product to customers that bounced checks or ACH’s.
- Problematic customers should be placed on COD with certified check or money order required
- All ACH’s or checks that are returned for NSF (non-sufficient funds) MUST be Posted as DELINQUENT with the state
- Pleased be advised, it is required by NYS law to keep NY customers on COD until we are paid in full, cannot accept less
- If they pay us less, we can accept funds but cannot remove the COD status
- If they are unable to pay, only going through the bankruptcy process can remove them from COD with the State Liquor Authority
- We are allowed to post customers for not paying their delivery fees and bottle mix fees on the invoice, please post invoice for full amount
- If they pay for the product but not for the fees, they will remain on the active delinquency list for that invoice until paid in full
