Owner

U

Untitled

Verification

Verified

Department

Tech

Type

Standard Procedure

Use Cases

Company Wide

SOP Overview

This Standard Operating Procedure (SOP) provides a step-by-step guide on setting up an Email Distribution List in Microsoft 365. It includes accessing the Microsoft 365 Admin Center, navigating to Distribution Lists, and adding users to the newly created list.

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Terminology

Table of Contents

• Step-By-Step Instructions

Documentation and Resources

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Step-By-Step Instructions

To set up an email distribution list in Microsoft 365 without creating a Teams channel, SharePoint site, or anything other than an email address that acts as an alias, follow these steps:

1. Access the Microsoft 365 Admin Center: Go to the admin center at https://admin.microsoft.com.
2. Navigate to Distribution Lists: Select Teams and groups > Active teams and groups > Distribution lists.
3. Add a Distribution List: Click on Add a distribution list.
4. Set up the Basics:
• Enter a name for the distribution list.
• Provide a description.
• Click Next.
5. Assign Owners: Choose Assign owners and select a user, then click Add. Select Next.
6. Edit Settings:
• Create a group email address for your new group.
• Decide if you want people outside your organization to send email to the group.
• Click Next.
7. Review and Finish: Verify your group information and select Create group.
8. Adding Users: After creating the distribution list, you can add users to it as needed.

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